Shift planning software for manufacturing

Shift planning that finally outgrows Excel.

Broken formulas, hidden gaps, no idea who's actually certified. Move your shift planning onto one live board where every workstation is staffed by the right, qualified person — and cut planning time by up to 80%.

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Trusted by HK Foods · Huhtamäki · Mölnlycke

Plan faster

Build, adjust and publish shift schedules for every production line — with full visibility.

Staff smarter

Assign the right people to the right workstations based on skills and certifications.

Pilot quickly

Start a free trial and prove the value fast — set up in days, not months.

Trusted by leading manufacturers and enterprises

HK Foods Huhtamäki Mölnlycke

Why Production Outgrows Excel and Manual Shift Planning

Excel shift lists work — until they don't. Four reasons production teams switch to real shift planning software

Before and after: manual Excel shift planning versus a clear digital shift schedule in Stafferi

Manual Planning

Excel shift lists, phone calls and last-minute changes eat your supervisors' week.

Limited Visibility

You can't see understaffed lines until it's too late to react.

Skills Compliance

Training, hygiene and safety qualifications need constant follow-up.

Absence Chaos

Every sick call starts a time-critical hunt for a qualified substitute — absence management by phone tree.

One Platform for Shifts, Absences and Workstations

1 planning surface for shifts, absences and workstations

1 shared view for supervisors, planners and HR

1 workflow from plan to actual staffing

Complete Shift Planning Software for Manufacturing Teams

From employee scheduling to production manning — Stafferi provides everything you need to streamline workforce management

Automated Shift Planning

Create and manage shifts easily. Automatic optimization based on skills and availability.

Employee Scheduling & Staff Management

Centralized staff data management with groups, skills, and contact information.

Skills Matrix & Certification Tracking

Track staff skills and licenses in a live skills matrix. Automatic reminders for expiring permits and certifications.

Reporting & Absence Analytics

Comprehensive reports on shifts, absences, and staff utilization.

Mobile Friendly

Use the system anywhere. Responsive interface for all devices.

Easy Integrations

Seamlessly connect with your existing systems. Simple setup with Azure AD, Okta, SMS services, MES systems, and more.

Dynamic Drag & Drop Planner

Intuitive drag and drop interface for effortless shift planning. Move staff between shifts with ease.

HSE Management

Comprehensive Health, Safety & Environment management. Track safety training, incidents, and compliance requirements.

Whistleblow System

Secure anonymous reporting system for workplace concerns and compliance issues.

Production Planning

Advanced production planning tools to optimize manufacturing schedules and resource allocation.

Production Manning

Intelligent production manning and production staffing to ensure optimal staffing levels for manufacturing operations.

Multilingual

Available in 20 languages to support your global workforce:

FI EN FR DE IT ES PT NL RU PL SV DA NO EL HU CS RO SK BG HR

Rotating Shift Schedules

Supports all rotating shift schedules — 2-shift, 3-shift and custom rotations — simple or complex, easy to configure.

Built for Every Role on the Production Floor

From the morning shift huddle to the HR audit — one tool everyone actually uses

Production supervisor monitoring a real-time staffing dashboard on a tablet

For Supervisors

See everything. Act immediately.

  • Real-time staffing view of every line and shift
  • Shift handover notes between morning, evening and night shifts
  • One-click substitutions when someone calls in sick
  • Alerts for planning errors before they reach the floor
Shift planner building a weekly production schedule with drag-and-drop shift planning software

For Shift Planners

Plan smarter. Staff faster.

  • Visual drag-and-drop shift planner
  • Workstations mapped to your real production lines
  • Demand vs. actual staffing at a glance
  • Open shift management instead of phone trees
Factory employee checking their shift schedule on a smartphone

For Employees

Your schedule, on any device.

  • See your schedule on any device — no app install needed
  • Apply to open shifts directly from your phone
  • Send vacation requests and track their status
HR manager reviewing a skills matrix and workforce analytics dashboard

For HR & Management

Data-driven workforce decisions.

  • Skills matrix with certification expiry alerts
  • Training compliance and audit readiness
  • Absence analytics across teams and sites
Free trial

Set up fast — two ways to start

Start your free trial and go live in days, not months. Have our team set everything up for you, or follow the built-in setup wizard yourself — either way, you're planning real shifts fast.

A Stafferi specialist configuring your shift planning setup, with a completed checklist on screen We set it up for you

Done-for-you setup

Send us your data and our team configures Stafferi for you — people, shift types, workstations, absence types and skills. You're ready to plan real shifts within days.

Stafferi's self-service setup wizard guiding you step by step, with a nearly complete progress bar Do it yourself

Guided setup wizard

Prefer to move at your own pace? The built-in wizard walks you through every step. Add your data, follow the prompts, and you can be live the same afternoon — no training required.

All it takes to get started

Person data Shift types Workstations Absence types Skills

That's it — no lengthy rollout, no IT project.

Start your free trial

Built for Shift-Based Production

From rotating 3-shift schedules to hygiene certifications — Stafferi matches how your plant actually runs

Overview of a food production facility with workstations staffed across three rotating shifts

Rotating Multi-Line Shift Schedules

Plan rotating 2-shift and 3-shift schedules across multiple production lines — simple or complex rotations.

Workstation Mapping to Real Lines

Model your real line structure — assembly, packing, QC and logistics — and staff every workstation with qualified people.

Hygiene & Safety Certification Tracking

Track hygiene, safety and food-handling certifications with automatic expiry alerts.

Seasonal Workforce Flexibility

Scale staffing up and down for seasonal peaks without losing control of skills and compliance.

Shift Handover Notes

Keep continuity between morning, evening and night shifts with structured shift handover notes.

MES Integration

Connect staffing to production work orders with MES integration.

Why Choose Stafferi?

100+ organizations and thousands of daily users trust Stafferi for their workforce management

Saves Time

Automatic planning reduces manual work by up to 80% compared to traditional methods.

Reduces Errors

Smart validation and automatic checks minimize planning errors.

Improves Efficiency

Optimal staff utilization and resource allocation improve productivity.

Simplifies Management

Centralized management and clear reports make leadership more streamlined.

The Numbers Speak for Themselves

Real results from real organizations using Stafferi every day

+10M

Shifts Planned

Millions of shifts successfully planned and managed

+100

Happy Customers

Organizations trust Stafferi for their workforce management

99.9%

Uptime

Rock-solid reliability you can count on, every shift, every day

+1000

Active Users

Daily active users managing their workforce with Stafferi

Trusted by Industry Leaders

Companies across manufacturing, packaging, and healthcare rely on Stafferi daily

HK Foods
HK Foods
Food Industry

Uses Stafferi for shift planning and production manning across multiple production facilities.

Huhtamäki
Huhtamäki
Packaging Solutions

Relies on Stafferi for workforce management, shift planning, and production manning.

Mölnlycke
Mölnlycke
Healthcare Solutions

Uses Stafferi for shift planning and scheduling across 600+ employees in production operations.

Frequently Asked Questions

Get answers to common questions about Stafferi

Stafferi is a modern workforce management system that simplifies staff management, shift planning, production planning, and HSE management. It uses intelligent algorithms to optimize scheduling and reduce administrative overhead.

Yes, we offer a free trial so you can experience Stafferi's features before making a commitment. Contact us to get started with your free trial today.

Stafferi is designed for various industries including manufacturing, healthcare, food processing, and any organization that needs efficient workforce management and shift planning.

Fast — most teams are live within days, not months. Start a free trial and pick how you set up: our team configures Stafferi for you from your data (people, shift types, workstations, absence types and skills), or you follow the built-in setup wizard yourself and can be live the same afternoon. No lengthy rollout, no IT project.

Yes. Stafferi supports integrations with identity providers like Azure AD and Okta, and can connect with payroll and HR systems via APIs or data export/import.

Absolutely. Stafferi has a responsive interface that works on desktops, tablets, and smartphones.

We follow industry best practices including encrypted connections (HTTPS), role-based access control, audit logs, and regular backups. Data processing complies with GDPR, and Stafferi is hosted in the EU — your data stays in Europe.

Yes. You can define custom roles, skills, qualifications, and reusable shift templates to match your processes.

GDPR-Compliant Workforce Management, Hosted in the EU

Built with Nordic manufacturers — your data stays in Europe.

Data Stays in Europe

GDPR-compliant and hosted in the EU — your data never leaves Europe.

UI in 20 Languages

Every employee uses Stafferi in their own language.

Local Support, Direct Contact

Talk to the team that builds Stafferi — not a helpdesk ticket queue. Support in English, Finnish and Swedish.

Built with Nordic Manufacturers

Developed together with manufacturers like HK Foods, Huhtamäki and Mölnlycke.

Stop Wasting Hours on Manual Scheduling

Your competitors are already automating. Book a free demo and see how Stafferi can save your team 20+ hours per week.

No credit card required | Free trial included | Set up in days — free trial, no rollout project

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